Terms of Service

OVERVIEW

This website (minvarpg.com, the “Site”) is operated by Minva Tabletop Design Co. (“Minva,” “we,” “us,” or “our”). Minva offers this Site, including all information, tools, products, and services available from this Site to you, the user, conditioned upon your acceptance of all terms, conditions, policies, and notices stated here.

By visiting our Site, creating an account, or purchasing something from us, you engage in our “Service” and agree to be bound by the following terms and conditions (“Terms of Service,” “Terms”), including those additional terms and conditions and policies referenced herein and/or available by hyperlink. These Terms of Service apply to all users of the Site, including without limitation users who are browsers, vendors, customers, merchants, or contributors of content.

Please read these Terms of Service carefully before accessing or using our website. By accessing or using any part of the Site, you agree to be bound by these Terms of Service. If you do not agree to all the terms and conditions of this agreement, then you may not access the website or use any Services.

Our store is hosted on Shopify Inc., which provides the e-commerce platform that allows us to sell our products and Services to you. Subscription billing is processed by Stripe and CrateJoy. Email is delivered through Resend.

SECTION 1 — ONLINE STORE TERMS

By agreeing to these Terms of Service, you represent that you are at least the age of majority in your state, province, or country of residence, or that you are the age of majority and you have given us your consent to allow any of your minor dependents to use this Site.

You may not use our products for any illegal or unauthorized purpose, nor may you, in the use of the Service, violate any laws in your jurisdiction (including but not limited to copyright laws). You must not transmit any worms, viruses, or any code of a destructive nature. A breach or violation of any of the Terms will result in an immediate termination of your Services.

SECTION 2 — GENERAL CONDITIONS

We reserve the right to refuse Service to anyone for any reason at any time. You understand that your content (excluding credit card information) may be transferred unencrypted and may involve transmissions over various networks and changes to conform to technical requirements of connecting networks or devices. Credit card information is always encrypted during transfer over networks and is processed by Shopify or Stripe.

You agree not to reproduce, duplicate, copy, sell, resell, or exploit any portion of the Service, use of the Service, or access to the Service or any contact on the website through which the Service is provided, without express written permission by us.

SECTION 3 — ACCURACY, COMPLETENESS AND TIMELINESS OF INFORMATION

We are not responsible if information made available on this Site is not accurate, complete, or current. The material on this Site is provided for general information only and should not be relied upon as the sole basis for making decisions without consulting more accurate or timely sources of information. Any reliance on the material on this Site is at your own risk.

This Site may contain certain historical information, which is provided for your reference only. We reserve the right to modify the contents of this Site at any time, but we have no obligation to update any information on our Site. You agree that it is your responsibility to monitor changes to our Site.

SECTION 4 — MODIFICATIONS TO THE SERVICE AND PRICES

Prices for our products are subject to change without notice. We reserve the right at any time to modify or discontinue the Service (or any part or content thereof) without notice. We shall not be liable to you or to any third party for any modification, price change, suspension, or discontinuance of the Service.

SECTION 5 — PRODUCTS OR SERVICES

Certain products or Services may be available exclusively online through the Site. These products or Services may have limited quantities and are subject to return or exchange only according to our Refund Policy.

We have made every effort to display as accurately as possible the colors and images of our products that appear at the store. We cannot guarantee that your computer monitor’s display of any color will be accurate.

We reserve the right, but are not obligated, to limit the sales of our products or Services to any person, geographic region, or jurisdiction. We may exercise this right on a case-by-case basis. We reserve the right to limit the quantities of any products or Services that we offer. All descriptions of products or product pricing are subject to change at any time without notice. We reserve the right to discontinue any product at any time.

SECTION 6 — DIGITAL PRODUCTS & LICENSE

Some products we sell are digital downloads, including Notion templates, PDFs, supplements, and printable resources. By purchasing a digital product, you receive a non-exclusive, non-transferable, personal-use license to use the product for your own tabletop role-playing game (TTRPG) sessions, study, or enjoyment. You may not:

• Resell, sublicense, redistribute, or share the digital product with anyone outside your immediate gaming group;
• Repackage, rebrand, or claim authorship of the product;
• Upload the product to file-sharing or piracy websites;
• Use the product to train machine-learning or AI models without express written consent.

All digital products remain the intellectual property of Minva Tabletop Design Co. (or the original author, where applicable). The license granted is for the lifetime of the product as offered, but does not entitle you to ongoing updates, revisions, or new editions unless explicitly stated.

Digital products are not eligible for refunds once delivered, except where required by law (see EU 14-day cooling-off rights in our Refund Policy). By purchasing a digital product you waive the right to a cooling-off period to the extent permitted by your local law in exchange for immediate access to the file.

SECTION 7 — SUBSCRIPTIONS & AUTO-RENEWAL

We offer recurring subscription products, including but not limited to Dragon’s Hoard (monthly TTRPG subscription box) and Dice Arcana (monthly dice subscription). When you subscribe, the following terms apply:

• Auto-renewal: Subscriptions automatically renew on the schedule shown at checkout (typically monthly) until you cancel. Each renewal will be charged to the payment method on file using the price in effect at the time of renewal.
• Cancellation: You may cancel at any time from your account dashboard at minvarpg.com/account/dashboard or by emailing sales@minvathemes.com. Cancellation takes effect at the end of the current billing period; no partial refunds are issued for unused portions of a billing period.
• Price changes: We will notify you by email at least 14 days before any price change takes effect. Continued subscription after the change constitutes acceptance of the new price.
• Failed payments: If a renewal payment fails, we will retry the charge for up to 14 days. If still unsuccessful, the subscription will be paused or cancelled.
• Subscription processing: Recurring billing for some subscriptions is handled by Stripe; older subscriptions are handled by CrateJoy. By subscribing you agree to those processors’ terms.
• California residents: Per California’s Automatic Renewal Law, you may cancel online at any time through the cancellation link in your account dashboard. We do not require you to call or send mail to cancel.

SECTION 8 — CUSTOMER ACCOUNTS

Some features of the Site, including viewing your order history, managing subscriptions, and accessing digital downloads, require a customer account. We use a passwordless login system: when you sign in, we email a one-time login link to the address on file. You are responsible for keeping access to that email account secure. You must notify us promptly if you believe your account or email has been compromised.

We may suspend or terminate accounts that violate these Terms or that we reasonably believe have been used fraudulently.

SECTION 9 — ACCURACY OF BILLING AND ACCOUNT INFORMATION

We reserve the right to refuse any order you place with us. We may, in our sole discretion, limit or cancel quantities purchased per person, per household, or per order. These restrictions may include orders placed by or under the same customer account, the same credit card, and/or orders that use the same billing or shipping address. In the event that we change or cancel an order, we may attempt to notify you by contacting the e-mail and/or billing address/phone number provided at the time the order was made.

You agree to provide current, complete, and accurate purchase and account information for all purchases made at our store. You agree to promptly update your account and other information so that we can complete your transactions and contact you as needed.

For more details, please review our Refund Policy.

SECTION 10 — PROMOTIONAL CODES & DISCOUNTS

We may issue promotional codes (such as SUBSCRIBER10, weekly newsletter codes, or holiday discount codes). Each code has its own terms, which may include an expiration date, minimum order value, or product restrictions. Promotional codes may not be combined unless explicitly stated, are not redeemable for cash, and are non-transferable. We reserve the right to invalidate codes that have been distributed in violation of their intended use, used fraudulently, or that contain typographical errors.

SECTION 11 — OPTIONAL TOOLS & FREE GENERATORS

We may provide you with access to free tools and generators on the Site (e.g. backstory generator, name generator, loot generator, encounter calculator). These tools are provided “as is” and “as available” without warranties of any kind. Output from generators is provided for your personal creative use; you are free to use generated content in your own games and creative works. We are not responsible for output that may be similar to copyrighted or trademarked material — you are responsible for ensuring your use complies with applicable law.

SECTION 12 — THIRD-PARTY LINKS & SERVICES

The Site contains links to third-party websites that are not affiliated with us, including links to game publishers, content creators, and reviews of third-party products. We are not responsible for examining or evaluating the content or accuracy of these third-party sites and we do not warrant and will not have any liability or responsibility for any third-party materials, websites, products, or services. We are not liable for any harm or damages related to the purchase or use of goods, services, resources, or content available through any third-party website.

SECTION 13 — USER COMMENTS, REVIEWS, AND OTHER SUBMISSIONS

If you submit a product review (via Judge.me or our Site), comment, suggestion, or other content to us, you agree that we may, without restriction, edit, copy, publish, distribute, translate, and otherwise use that submission in any medium, including for marketing purposes. We are under no obligation to (1) maintain any submission in confidence; (2) pay compensation for any submission; or (3) respond to any submission.

You agree that your submissions will not violate any right of any third party, including copyright, trademark, privacy, personality, or other personal or proprietary right; will not contain libelous or otherwise unlawful, abusive, or obscene material; and will not contain any virus or other malware.

We may, but have no obligation to, monitor, edit, or remove content that we determine in our sole discretion to be unlawful, offensive, threatening, libelous, defamatory, pornographic, obscene, or otherwise objectionable.

SECTION 14 — INTELLECTUAL PROPERTY & TRADEMARKS

All content on the Site — including product designs, logos, photographs, text, illustrations, code, and digital files — is owned by or licensed to Minva Tabletop Design Co. and is protected by copyright, trademark, and other intellectual property laws. “Minva,” “Minva Tabletop Design Co.,” “Lorekeeper,” “QuestHeart,” “Tome of Organisation,” “Adventure Log,” “Record of Adventure,” “Initiative Notepad,” “KITH,” and related product names are trademarks of Minva Tabletop Design Co.

Third-party trademarks and game systems. Our products are designed for compatibility with several tabletop role-playing game systems. We are not affiliated with, endorsed by, or sponsored by the rights holders of these systems. Specifically:

• Dungeons & Dragons, D&D, and the d20 system are trademarks of Wizards of the Coast LLC.
• Pathfinder is a trademark of Paizo Inc.
• Daggerheart is a trademark of Darrington Press LLC.
• Frosthaven and Gloomhaven are trademarks of Cephalofair Games LLC.
• Old-School Essentials is a trademark of Necrotic Gnome.
• Cairn is published under license from Yochai Gal.
• Shadowdark is a trademark of The Arcane Library, LLC.
• Notion is a trademark of Notion Labs, Inc. Our Notion templates are independent products designed for use in Notion.

Use of third-party system names on this Site is for compatibility identification only and constitutes nominative fair use. All other trademarks, service marks, and logos used on the Site are the property of their respective owners.

SECTION 15 — DMCA / COPYRIGHT NOTICES

We respect intellectual property rights and expect users to do the same. If you believe content on the Site (or content uploaded by a user) infringes your copyright, please send a written DMCA notice to sales@minvathemes.com containing: (a) a description of the copyrighted work; (b) the URL of the allegedly infringing material; (c) your contact information; (d) a statement that you have a good-faith belief that the use is not authorised; (e) a statement under penalty of perjury that the information is accurate and that you are authorised to act on behalf of the rights holder; and (f) your physical or electronic signature.

SECTION 16 — PERSONAL INFORMATION

Your submission of Personal Information through the store is governed by our Privacy Policy.

SECTION 17 — ERRORS, INACCURACIES, AND OMISSIONS

Occasionally there may be information on our Site or in the Service that contains typographical errors, inaccuracies, or omissions that may relate to product descriptions, pricing, promotions, offers, product shipping charges, transit times, and availability. We reserve the right to correct any errors, inaccuracies, or omissions, and to change or update information or cancel orders if any information in the Service or on any related website is inaccurate at any time without prior notice (including after you have submitted your order).

SECTION 18 — PROHIBITED USES

In addition to other prohibitions as set forth in the Terms, you are prohibited from using the Site or its content: (a) for any unlawful purpose; (b) to solicit others to perform or participate in any unlawful acts; (c) to violate any international, federal, state, provincial, or local laws or ordinances; (d) to infringe upon or violate our intellectual property rights or the intellectual property rights of others; (e) to harass, abuse, insult, harm, defame, slander, disparage, intimidate, or discriminate based on gender, sexual orientation, religion, ethnicity, race, age, national origin, or disability; (f) to submit false or misleading information; (g) to upload or transmit viruses or any other type of malicious code; (h) to collect or track the personal information of others; (i) to spam, phish, pharm, pretext, spider, crawl, or scrape; (j) for any obscene or immoral purpose; or (k) to interfere with or circumvent the security features of the Service or any related website. We reserve the right to terminate your use of the Service or any related website for violating any of the prohibited uses.

SECTION 19 — DISCLAIMER OF WARRANTIES; LIMITATION OF LIABILITY

We do not guarantee, represent, or warrant that your use of our Service will be uninterrupted, timely, secure, or error-free. We do not warrant that the results obtained from the use of the Service will be accurate or reliable. You agree that from time to time we may remove the Service for indefinite periods of time or cancel the Service at any time, without notice to you.

You expressly agree that your use of, or inability to use, the Service is at your sole risk. The Service and all products and Services delivered to you through the Service are (except as expressly stated by us) provided “as is” and “as available” for your use, without any representation, warranties, or conditions of any kind, either express or implied, including all implied warranties or conditions of merchantability, merchantable quality, fitness for a particular purpose, durability, title, and non-infringement.

In no case shall Minva Tabletop Design Co., our directors, officers, employees, affiliates, agents, contractors, interns, suppliers, service providers, or licensors be liable for any injury, loss, claim, or any direct, indirect, incidental, punitive, special, or consequential damages of any kind, including, without limitation, lost profits, lost revenue, lost savings, loss of data, or replacement costs, whether based in contract, tort (including negligence), strict liability, or otherwise, arising from your use of any of the Service or any products procured using the Service. To the extent permitted by law, our total liability to you for any claim arising under or relating to these Terms shall not exceed the amount you paid us in the twelve (12) months preceding the claim. Because some states or jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages, in such states or jurisdictions, our liability shall be limited to the maximum extent permitted by law.

SECTION 20 — INDEMNIFICATION

You agree to indemnify, defend, and hold harmless Minva Tabletop Design Co. and our parent, subsidiaries, affiliates, partners, officers, directors, agents, contractors, licensors, service providers, subcontractors, suppliers, interns, and employees from any claim or demand, including reasonable attorneys’ fees, made by any third party due to or arising out of your breach of these Terms of Service or your violation of any law or the rights of a third party.

SECTION 21 — SEVERABILITY

In the event that any provision of these Terms of Service is determined to be unlawful, void, or unenforceable, such provision shall nonetheless be enforceable to the fullest extent permitted by applicable law, and the unenforceable portion shall be deemed to be severed from these Terms of Service. Such determination shall not affect the validity and enforceability of any other remaining provisions.

SECTION 22 — TERMINATION

The obligations and liabilities of the parties incurred prior to the termination date shall survive the termination of this agreement for all purposes. These Terms of Service are effective unless and until terminated by either you or us. You may terminate these Terms of Service at any time by notifying us that you no longer wish to use our Services or by ceasing use of our Site. If in our sole judgment you fail, or we suspect that you have failed, to comply with any term or provision of these Terms of Service, we may terminate this agreement at any time without notice; you will remain liable for all amounts due up to the date of termination, and we may deny you access to our Services.

SECTION 23 — FORCE MAJEURE

We shall not be liable for any failure or delay in performance under these Terms due to events outside our reasonable control, including but not limited to natural disasters, acts of war, civil unrest, government action, internet or telecommunications outages, pandemics, supplier or shipping carrier failures, and labor disputes.

SECTION 24 — ENTIRE AGREEMENT

The failure of us to exercise or enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. These Terms of Service and any policies or operating rules posted by us on this Site or in respect to the Service constitute the entire agreement between you and us, superseding any prior or contemporaneous agreements, whether oral or written, between you and us. Any ambiguities in the interpretation of these Terms shall not be construed against the drafting party.

SECTION 25 — GOVERNING LAW & DISPUTE RESOLUTION

These Terms of Service and any separate agreements whereby we provide you Services shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, United States, without regard to its conflict-of-law principles. Any disputes arising under these Terms shall first be addressed by good-faith negotiation between the parties for at least 30 days. If the dispute cannot be resolved through negotiation, both parties consent to the exclusive jurisdiction of the state and federal courts located in Norfolk, Virginia for resolution. Nothing in this section limits your rights under any mandatory consumer protection laws of your state or country of residence.

SECTION 26 — CHANGES TO TERMS OF SERVICE

You can review the most current version of the Terms of Service at any time at this page. We reserve the right, at our sole discretion, to update, change, or replace any part of these Terms of Service by posting updates and changes to our website. It is your responsibility to check our website periodically for changes. Material changes will be communicated by email or by a notice on the Site at least 14 days before they take effect. Your continued use of or access to our website or the Service following the posting of any changes constitutes acceptance of those changes.

SECTION 27 — CONTACT INFORMATION

Questions about the Terms of Service should be sent to us at sales@minvathemes.com.

Minva Tabletop Design Co.
440 Monticello Ave Ste 1802 PMB 31142
Norfolk, VA 23510, United States
Phone: (757) 524-3051
Email: sales@minvathemes.com